Location: 

Basel, BS, CH, 4030

Flexible Work Arrangement:  Onsite

Job Category:  VIP Completions & Large Refurbishments

Career Level:  Professional

Requisition Id:  5360

Since 1967, Jet Aviation has been crafting flight in its smoothest form. From one hangar in Basel, Switzerland, to over 4,500 employees, and some 50 locations worldwide. Aircraft Management, Aircraft Sales, Charter, Completions, Government Services, FBO, Fixed and Rotary Wing Maintenance, and Staffing. Behind every seamless Jet Aviation experience, is a team of dedicated professionals perfecting the art of flight. The artisans of aviation. The craft that brings our customers- journey to life. In the hangar, on the ground, and behind the scenes. Enabling global flight, with passion. 

Position Summary

We are seeking a highly organized and proactive Shop activities Coordinator to support completion projects. In this role, you will work closely with the , Shop managers, Shops Supervisor, and Part 21G teams to ensure effective planning, documentation control, Isoc tracking, and cross-functional coordination. The Shop Coordinator plays a key role in maintaining accurate project data, supporting compliance requirements, and ensuring smooth communication across engineering, production, supply chain, and certification teams.

Your role

• Coordinate shop planning activities: Support the Shop Managers and Supervisors with daily planning, scheduling, and administrative coordination.
• Maintain planning and tracking tools: Prepare and update planning boards, work packages, trackers, and internal progress reports.
• Ensure documentation alignment: Maintain consistency between production data, Prodos, engineering drawings, and planning systems.
• Coordinate cross-functional interfaces: Act as the liaison between Shop Teams, Engineering, Supply Chain, Production, and Certifying Staff.
• Support operational execution: Assist with daily work planning and ensure technicians have the latest work orders and technical documentation.
• Monitor progress and deviations: Track work progress, identify delays or gaps, and escalate issues impacting schedule or compliance.
• Support quality and compliance: Ensure planning and documentation activities comply with POE, MOE, Part 21G & Part 145, and authority requirements.

What we offer you

• An exciting and challenging job in a dynamic environment.
• Various opportunities for professional and personal development.
• Working with the latest technologies and tools.
• A motivated and cheerful team that looks forward to working with you.
• Our events are great! We also have lots of fun together outside of working hours.

Your profile

• Vocational training or degree in Aviation Management, Business Administration, Project Coordination, or a related technical field.
• Previous experience in an aviation environment (Completion Center, OEM, or MRO) is a strong advantage.
• Experience with administrative support, planning coordination, and document management.
• Understanding of EASA/FAA/FOCA regulations, Part 21G and Part 145 processes is preferred.
• Strong organizational skills with high attention to detail and follow-through.
• Proficiency in MS Office; experience with SAP or similar ERP systems is an advantage.
• Strong communication and interpersonal skills with the ability to work across multiple stakeholders.
• Ability to manage shifting priorities while maintaining accuracy in a dynamic environment.
• Proactive, solution-oriented, and a supportive team player.

If you are interested in a multicultural, challenging and innovative working environment and your profile matches our requirements, we are looking forward to receiving your online application in English.